INSPIRE. Explain who or what is in need of help. With a focus on hunger and poverty relief, child well-being, and environmental responsibility, we are proud to support the mission of our local non-profit partner organizations around the world. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Build engaging virtual, in-person, live, and hybrid events. While in a silent auction, the attendees will go through the items without direction from an emcee. You should! Learn more about our vacation packages for charity auctions now. *Event Type:Select:Live AuctionSilent AuctionRaffle/Door PrizeOther. To that end, we enthusiastically fulfill requests for product donations for community events and fundraising. Learn more about the No Cost Hunting trip donations we offer bygoing here! In your donation request letter, include: Always, always, always be sure to thank auctions item donors. Holding a special event is a great way for an organization to generate fundraising proceeds, engage new and previous donors, and build awareness for their cause. Submit Application. Soliciting donations for a silent auction is a straightforward process, but its one that requires consistent effort. To help you start the process of writing a silent auction donation request letter, well cover: Though many different types of organizations send out donation request letters, there are core elements to writing a great letter. We will be pleased to review your request and respond back to you within two weeks to let you know whether or not we are able to fulfill the request. All requests must be received at least 60 days prior to your event. It would also be helpful to understand your fundraising goals. Donation requests will be reviewed within four weeks of receipt. It would also be helpful to understand your fundraising goals. . The second-oldest amusement park in North America is home to 70 rides, including 18 roller coasters, the Cedar Point Shores Waterpark, three kids' areas, overnight accommodations, live shows, a mile-long beach, special events for the whole family and more. All donation requests will be reviewed within two weeks. If you wait until the month before your event, its possible that other charities and groups have already collected the available donations and silent auction items. Have a fundraiser or organization event coming up? Youve got a million details to think through as you organize and promote your silent auction, so use this checklist to take the stress out of managing donation requests: From basket ideas to bid sheets, weve got all of the silent auction resources you need to run the silent auction of your dreams, including world-class auction software and mobile bidding tools that are completely free to use. The term unrelated use means a use that is unrelated to the charity's exempt purposes or function, or, in the case of a governmental unit, a use of the contributed property for other than exclusively public purposes. Work with us to empower the next billion changemakers. the owner, manager, or director of public relations). Let's look at each of these elements in more detail. The letters are the first introduction to individuals and businesses that youre having an event, need silent auction items, and what recognition and visibility is included for auction donors. We regret that we are unable to fulfill every request we receive. To do this, begin your letter with a brief, attention-getting story about how your organization has helped one person in particular., You dont have to include real names or defining detailsin fact, please do not include personal information unless you have express permission to do so from the person whose story youre telling. Requests will only be considered from organizations within the Central Texas area. Live Auction Getaway Packages. Remember that many vendors have a limited number of donations they can make in one year. It would also be helpful to understand your fundraising goals. These can include hotel stays and airline tickets, plus guidebooks or certificates for great local activities. Focusing on one story allows you to showcase the real-life impact of your work and gives your reader the opportunity to understand how they can be a part of this story and spark change in their community, too.. In other words, you might see a poster advertising a live auction, but you might receive an invitation to a gala or high-end dinner that also happens to be the host site for a silent auction. All fields are required unless indicated otherwise. Be sure to give your board, host committee, and other key supporters everything they need to successfully solicit auction donations on your behalf, including information on your non-profit and the event you are holding, clear instructions on how to contribute an auction item, a number they can call to have a staff member come to pick up the item, etc. To request a donation for a fundraiser, auction or other charitable cause, please complete the form below. Item name, description, fair market value and delivery method. Due to the overwhelming amount of requests, memorabilia is limited to . Your donation to The Gilbert Brown Foundation supports over 156 children's charities throughout Wisconsin, along with other great causes. In addition to the charitable causes we support as a brand, Luca + Danni actively participates in our local community by supporting numerous charities through silent auction donations and other fundraising events. are a customer of or personally know the owner or manager. Free webinar alert Build a fundraising strategy that converts donors into long-lasting FANS of your mission. Enclosed with your donation letter should be your event flyer and auction item donation form, along with a self-addressed stamped envelope. Create unlimited donation forms designed to delight donors. Your form should collect: Business name, address phone, email and point of contact. As with any donation request letter or mail appeal, you will pack the greatest punch if you can appeal to the humanity of your reader and tug on their heartstrings a bit. Charity Fundraising offers exclusive and fully customizable VIP Experiences and Vacation Packages that are no-risk auction items that will provide a lively auction and drive funding for your cause. Donors who purchase items at a charity auction may claim a charitable contribution deduction for the excess of the purchase price paid for an item over its fair market value. Jobs at Tito's. When we are hiring, we will post job listings and descriptions on our LinkedIn page. Connect Givebutter with more than 1,000 third-party apps. Submitting a request does not guarantee a donation. 3. (function() { For example, a charity may publish a catalog, given to each person who attends an auction, providing a good faith estimate of items that will be available for bidding. Click here for a sample auction donation letter for use in communicating with vendors around your community. How will you make a difference using the funds raised? Having served over 10,000 non-profits worldwide, Charity Fundraising would love to assist you in planning your next live or silent auction. Sign up for your free Givebutter account today and start planning your next auction event in less than five minutes.. 01. Be sure to include 3 key elements in your silent auction request letter: Need: First, outline the need that your nonprofit addresses. 1. To do this, be sure to give yourself plenty of time (3-6 months) to submit donation requests and secure your prizes before you want to start promoting the drawing. Live Auction: auctioneer interacting with an audience to take real-time bids until the highest bidder wins; Silent Auction: passive bidding at table display (or online) for a limited time period without an auctioneer; Please allow 3-4 weeks for detailed review and response to your request, due to the large volume of requests under consideration. See what were launching next and share your feedback. For a live auction to be a success, you need very desirable items, generous bidders, and a skilled professional auctioneer. Please provide information on your good work and tell us how you will Commit to the follow-through, use these tips to create a solid donation request letter, and you can secure the silent auction items of your dreams! If your event is located in the Puget Sound and you'd like to request a product donation for pick up our Kent manufacturing facility, please fill out the donation request form. Just remember that. The trips range from 5-days to 8-Days and are all good for four (4) hunters. 15+ Creative School Silent Auction Ideas. Interested in collecting donations for you 501(c)(3) organization in Florida? For example, a charity may publish . Of course, you can always offer cash prizes, but you should be able to secure in-kind donations for your prizes so the money from ticket sales can go entirely to mission. If you'd like information on how to apply any charitable donations, e.g for raffles or fundraising, please visit this site. Share your form with others. The less money you have to spend on bringing in great items, the greater the return on investment will be for your auction. By [date], we are launching [upcoming project or event] that will bring [impact of event] to our community. It would also be helpful to understand your fundraising goals. And that equals more money to power your mission. *What is your organizations EIN (Tax ID number)? Just answer 9 simple questions and we will immediately approve your request. Fill out my online form. Thank you for asking Oberto to participate in your organizations event. A successful charity auction should include a blending of high-end and low-end fundraising items that allow all of your guests to have an opportunity to bid on an attainable item. While more women purchase items at silent auctions, men are quick to bid when an item catches their eye. Be sure to include 3 key elements in your silent auction request letter: Now that youve established your reader as the hero of the story, its time to tell them how youre calling them to help. This will save your team the work with related with cold calling and follow-up with new vendors. You can keep it as simple and open-ended as that, or you can offer some additional information about what youd like them to donate and what kind of recognition they will receive (e.g., logo included as a sponsor in promotional materials, a thank-you shoutout on social media, etc.). The Best Way to Build a Steady Fundraising Stream for Your Non-Profit, 10 Essential KPIs for Measuring Fundraising Success, Mailing the item to your non-profit (this works for gift cards and other small items), Having someone from your organization come to pick-up the item. You can never ask too early. Due to the timing of our event, donation requests must be submitted by February 1st for the current year's event tickets. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Maximize Your Fundraising. To submit . Chad Barger helps nonprofit professionals across the US and Canada fundraise more efficiently and effectively. To begin your silent auction donation request letter, first introduce yourself and acknowledge the relationship your organization has with the recipient. The Ritz-Carlton Donation Request. Even if your charity auction is scheduled for November, its ok to begin asking in January or February for auction items. Estimated Cost of This Silent Auction Donation. The Best Silent Auction Item Ideas. Hsinchu City Mayor Kao Hung-An went to Office of the President as the representative of Hsinchu Ci. Set the stage . The following are guidelines, for the donation request: We require, along with the donation request form, a formal donation request letter submitted on organizational letterhead. Recommended . Here's a sampling that are perfect for your live auction, silent auction or raffle. Auction items can be picked up by staff members or volunteers. Kroger has given non-profits easy grant accessibility too. To request the Wheel of Fortune donation for your benefit auction, write to: Wheel of Fortune 10202 W. Washington Blvd. Donation request letters are essential for building your auction. For many organizations, planning a silent auction event means keeping a lot of plates spinning in the air. Travel packages are extremely effective at drawing crowds and bids, anchoring your event marketing campaigns, generating healthy competition on the big night, and bringing in big potential revenue. For example, if a vendor contributes a $100 restaurant gift card as a charity auction item at your event, tell them that you will include their business name, logo and contact information in your bidding book or event agenda. Would you be willing to donate [specific item, service, or experience donation] to help our cause? Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. Maximum 4000 characters. Instructions on how to complete and return the enclosed donation form, When volunteers will pick items up during the week of the event. Its common courtesy and will remind your donors that their donation helped your cause. If not, you can simply give donors a list of ideas that might appeal to your audience and let them choose which basket they would like to provide. Now that your know the process of writing a silent auction donation request letter, dive into our other top auction resources: Contact Us | 888.729.0399 [General] | 888.475.5214 [Sales], Powerful Fundraising Solutions | Copyright All Rights Reserved 2023 | Privacy & Security Policy, What is Peer-to-Peer Fundraising? Live and breathe software development with excellent analytical, development, and debugging skills and partner with industry-leading organizations for delivering next generation of machine learning technology into the hands of millions. With your procurement team on the ground scoping out items, it's time for your event planning team to start organizing . We're unable to provide donations for raffles or events, and we'll be unable to help with any donation requests. Follow these nine steps to create a silent auction donation request letter that will surely have items rolling in in no time!